Workforce restructuring
Aligning your workforce: the missing link in transformational change
What is workforce restructuring?
In a world where the only constant is change, organizations need to continually adapt to new opportunities and to fend off challenges. Core to this, but too often overlooked, is rethinking the organizational structure and the best ways to serve customers. To stay competitive, successful businesses are enhancing adaptability and efficiency through strategic initiatives in location planning, Global Business Services (GBS), and workforce restructuring.
As workforce composition evolves, leaders must assess current skills, identify gaps, and mitigate risks to ensure long-term business success. Agility and strategic workforce planning are no longer optional—they are essential for sustainable growth.
Common challenges experienced in restructuring
Restructuring decisions often need to be made within tight timeframes, and delays can result in missed opportunities or increased operational risks. But leaders face major obstacles
Reorganizations are messy
Reshuffling teams for new initiatives often disrupts productivity, and requires careful planning to realize efficiencies and adaptability.
Limited organizational visibility
A lack of centralized insight into structures and workforce activities complicates strategic planning and restructuring initiatives.
Operational inefficiencies
Operating across multiple locations and departments often results in redundant processes and elevated costs. But prioritizing which restructuring initiatives and which locations will have the most meaningful impact can be difficult.
Aligning the workforce is difficult
Change leaders often struggle to gain buy-in from stakeholders and change resistant workers due to insufficient evidence or conflicting data.
Complex hierarchies
Overly intricate structures can slow decision-making and agility driving initiatives like Global Business Services.
How Orgvue helps
Orgvue is a dynamic platform designed for workforce restructuring and organizational design. It serves as the central hub where data from across the organization—financial, workforce, and operational—is brought together into a single, consistent modelling platform. With Orgvue, you can:
- Visualize and model workforce changes. Test various scenarios, consider more than just people and FTEs, and assess the entire organizational system, including work, location strategy and talent risks as part of re-evaluating organizational structures
- Identify skill gaps and prioritize critical roles for agile structures like Global Business Services. Help leaders to not only understand their current workforce but also reveal the skills they have, the skills they need, and the skills at risk as the workforce composition changes.
- Enable fast decision-making with powerful visualizations and tools designed to quickly capture opportunities, identify cost-saving measures and assess location.
- Facilitate collaboration across HR, IT, finance, and the wider business. A platform that centralizes and integrates workforce, financial, and operational data to provide a clear, actionable picture.
- Incorporate external labor market intelligence (LMI) to anticipate talent shortages inform your location strategy and balance labor cost advantages with operational agility.
- Monitor financial impact and cost control. Allocate resources efficiently by using fully costed scenarios and workforce plans to reduce inefficiencies.
Why Orgvue?
Capitalizing on new market opportunity requires speed, precision, and people who can deliver.
- Speed: Fast, iterative solutions that reduce time-to-decision and allow real-time updates for added agility.
- Confident decisions: Use data-driven insights to validate strategies with fully costed resourcing plans.
- Collaboration: Bring HR, Finance, and Operations together with a unified view of data, ensuring decisions are grounded in shared insights.
- Adaptability: Adjust plans dynamically as conditions change or opportunities arise.
- Track progress against your workforce and business goals
Under normal circumstances we would expect a 20-strong team to take 6 months to do this, but with Orgvue a team of 8 did it in 2.
Chief Transformation Officer, major global bank
Some of the most common use cases
Global Business Services (GBS)
Adopt GBS models to streamline operations, improve efficiency, drive innovation and reduce costs by centralizing and standardizing processes across multiple regions.
Location strategy
Balance labor costs with access to skilled talent and market proximity, by overlaying labor market intelligence with internal data to identify high-demand roles, lower cost locations and navigate the shifting skills landscape.
Competitive agility
Unlock talent at scale by reinventing the workforce, focussing on creating a flexible operating model aligning technology, talent, and processes for agility and competitive advantage.
Operating model redesign
Gain insights into how work is done today and design future workforce structures aligned with long-term technology investments and business strategy.
How it works
Model your future organization
Bring your data together from many different sources, align it and baseline it to create a single source of truth. Once you understand your current cost structure, start designing your future organization using Orgvue’s drag-and-drop functionality, and instantly see the impact of your changes on people, positions and cost.
Comparing ‘as is’ cost with ‘to be’ cost by department
Assess talent risk at individual position or role family levels
Assess the impact of proposed changes
Map your organizational data alongside external market data to visualize both in parallel, uncovering valuable insights into roles, geographical costs and available skills. Leverage these insights to inform organizational design, location strategy, refine talent sourcing strategies, and evaluate the feasibility of proposed changes.
Populate your new structure with the right talent
Now that you know what your structure looks like, take a data-driven approach to allocating the right people to the right roles. Use criteria such as skills, availability, grade or performance to build talent pools and confirm candidates once ready. Instantly see the impact of your decisions on your design principles, such as diversity, equal opportunity or gender.
Create talent pools and identify multiple qualified candidates for each role
Tracking cost per months period using Orgvue, covering the original plan and actual numbers
Keep track of your progress against targets
As you go through your transformation, track progress against early assumptions and targets over time. Track employee movement (joiners, movers and leavers) and ensure there’s no gap between your goals and current developments. You can always iterate your plan as needed, in response to internal or external changes.
Customer story
Global athletic apparel company redesigns its structure to increase business performance
150+
Upskilled OD practitioners
6
Global workstreams managed simultaneously in orgvue
170
Countries impacted by the new operating model
Despite the large amount of data that we had to work with across the business, we managed to create the new structure and allocate talent to positions quickly and at scale, while considerably eliminating risks
Head of HR
Business goal
- To transition from a structure organized by industry sport to one organized by customer gender, proven to increase collaboration and knowledge sharing across 50K + employees
- To plan a multi-stage organizational transformation approach that is repeatable and scalable across 70 countries
Solution
- Developed a standardized data architecture, modelling environment and reporting suite
- Redesigned 6 different support functions simultaneously to align to the new model
- Built the foundation to assess talent and skills, and mapped the right people to the right position
- Developed in-house capability by training over 150 HR and business partners, to ensure a decentralized and sustainable transformation programme
See how Orgvue works
We’re excited to show you how Orgvue can help. Before we do, we’ll just need to schedule a quick call to better understand your needs and tailor a demo specific to you.
Complete the form to get started.
Not ready to book a demo?
Submit an enquiry
Trusted by incredible companies